Event Management

Meet Creation & Setup

Create your meet step by step. Set up everything you need in one place, from basic details to payment options.

Set up your meet in one simple wizard

Follow a step-by-step guide to create your meet. Add your information, set your levels, choose your settings, and you're ready to go.

Add meet basics: name, dates, location, and what sport types you're hosting
Set up your levels: create competition levels for gymnasts and coaches with prices
Choose registration settings: deadlines, capacity limits, and when registration opens
Set up payments: connect Stripe to accept online payments from clubs
Add contact information: organizer and event manager contact details
Upload documents: add meet rules, schedules, or other files clubs need

Everything in one place

Set up your entire meet without switching between different pages. The wizard guides you through each step so you don't miss anything.

Step-by-step guide: follow a clear path from start to finish
See what's next: the wizard shows you what comes next at each step
Skip what you don't need: turn off features you won't use, like coach registration
Save as you go: your information is saved automatically as you fill it in
Go back anytime: change any step before you finish creating the meet

Set up levels and pricing your way

Create as many levels as you need. Set different prices for each level, add age groups, and control how many people can register.

Add multiple levels: create levels for different skill levels or age groups
Set prices per level: each level can have its own registration price
Control capacity: set limits on how many people can register for each level
Add coach levels: create separate levels for coaches if you need them
Set sport types: choose which sports your meet includes (WAG, MAG, etc.)

Configure registration and payments

Set up when registration opens and closes, add late fees, set refund rules, and connect payment processing. Make it work the way you want.

Set registration deadlines: choose when clubs can start and stop registering
Add late registration: allow clubs to register after the deadline with extra fees
Set up wait lists: automatically add people to a wait list when levels are full
Configure refunds: set rules for when clubs can get refunds
Connect Stripe: set up online payments so clubs can pay with credit cards

How meet creation works

Creating a meet is simple. Start with basic information, add your levels, set your rules, and finish with payment setup. The wizard helps you through each step.

Step 1: Add meet details like name, dates, location, and sport types
Step 2: Set visibility and access - choose if your meet is public or private
Step 3: Add contact information for organizers and event managers
Step 4: Add social media links and upload a background image
Step 5: Upload documents like meet rules or schedules
Step 6: Configure registration settings, deadlines, and capacity
Step 7: Set up late fees, wait lists, and refund policies
Step 8: Create your competition levels with prices and requirements
Step 9: Connect Stripe for online payments (optional)

Smart defaults save you time

The system fills in common information automatically. It uses your club details for contact information and sets up sensible defaults so you can move faster.

Auto-filled contact info: your club's contact details are used automatically
Default dates: the system suggests dates starting from today
Pre-filled levels: you start with one level already added, ready to customize
Smart navigation: the wizard skips steps you don't need based on your choices
Validation as you go: the system checks your information before you move to the next step

Change anything later

You can update any part of your meet after you create it. Go back to settings anytime to change levels, prices, deadlines, or other details.

Edit meet information: change dates, location, or contact details anytime
Add or remove levels: create new levels or delete ones you don't need
Update prices: change registration prices for any level
Adjust settings: modify deadlines, capacity limits, or registration rules
Update documents: add new documents or remove old ones whenever you need

Available in Gym Art Meets

Meet creation and setup is part of Gym Art Meets, our meet management platform.

Gym Art Meets

Create and manage your gymnastics events